Make PDFs ADA-readable

I make a PDF ADA-readable by building real text structure, clear reading order, and helpful descriptions. This is general information. Confirm your ADA duties with your attorney or compliance advisor.

Set up the file

• Start in the source file with true headings, lists, and table styles.
• Export as a tagged PDF from your editor if that option is available.
• Use real text, not images of text. Run OCR if you scanned pages.
• Keep layout simple with one main column. Avoid floating text boxes.
• Embed fonts on export so text displays and reads correctly.

Tag the structure

• Open the tags view in your PDF editor and confirm a single root tag.
• Mark headings as H1, H2, and so on. Body text should be P tags.
• Mark lists with L, each item as LI, and list labels as Lbl when needed.
• For tables, identify header cells and keep tables simple and regular.
• Mark page numbers, decorative lines, and backgrounds as artifacts.

Reading order and alt text

• Use the reading order tool to set top to bottom and left to right flow.
• Set a clear tab order that follows the document structure.
• Add alt text for images that convey meaning. Keep it short and specific.
• Mark purely decorative images as decorative so readers can skip them.
• Write link text that states the destination or action, not "click here."

Language and contrast

• Set the document language in file properties for accurate pronunciation.
• Set a different language on sections that switch languages.
• Ensure strong color contrast between text and background using a checker.
• Do not use color alone to show meaning. Add text or a pattern.
• Make focus visible. Links should be underlined or otherwise distinct.

What to check when done

• Run the built in accessibility checker in your PDF editor and fix issues.
• Test with a screen reader. Use read page, then arrow keys through content.
• Use only the keyboard. Confirm the tab order follows the content.
• Zoom in to confirm text stays sharp and reflow is readable.
• Confirm document title, tagged yes, and language are set in properties.

If you want help, I can review and fix documents under ADA Accessibility, and design accessible layouts for future exports under Content & Media > Print Design.