Run a lunch and learn that delivers value

To run a lunch and learn that delivers value, focus on one clear outcome and a simple live demo. I keep attention high with a tight agenda and a hands on exercise. Use my outline below and run yours this week.

Plan the session

• Choose one outcome a non technical manager can use today.
• Define the audience and cap headcount for questions.
• Pick a real problem from your backlog or support inbox.
• Book a room with a screen, test audio, and test Wi-Fi.
• Put the goal and agenda in the invite and ask for questions in advance.

Sample agenda

• Welcome and goal. State the single outcome. 2 minutes.
• Quick show of hands or chat poll. 2 minutes.
• Mini lesson on the key idea. 8 minutes.
• Live demo with narration. 10 minutes.
• Hands on exercise in pairs. 10 minutes.
• Q and A, commitments, and wrap. 5 minutes.

Prepare demos and exercise

• AI topic. Draft a customer reply, then edit it together. AI means artificial intelligence.
• SEO topic. Search your brand, read the page title and description, and note one fix. SEO means search engine optimization.
• Marketing topic. Write a one message brief and a simple one week posting plan.
• Use real, non sensitive data. Mask names and private details.
• Share a worksheet with steps and one success example.

Facilitate the room

• Speak plainly and define terms the first time.
• Keep slides light. Use big text and one simple visual if needed.
• Park side questions for office hours and stay on time.
• Ask for one minute reflections and write them on the board.

Follow up

• Send a same day recap with the goal, steps, and answers.
• Share the recording if you captured one and post office hours.
• List the one action each attendee agreed to try.
• Track repeat questions and shape the next topic.

What to check when done

• At least one person completed the exercise during the session.
• Every attendee left with one written next step.
• The recap and materials were delivered the same day.
• Office hours are on the calendar within the next week.
• A date, topic, and draft agenda are set for the next session.

If you want help, I run live AI Training, Marketing Training, and SEO Training. For on demand learning, the AppWT Institute has self paced AIVO and GEO courses, and each course leads to a certificate of completion.